Collections catalog search help

General search help

The online collections catalog has several search options. For a simple keyword search, enter your search term into the main search field and press the search icon or hit enter.

Capital letters and punctuation are not necessary. For personal names, "last name first" order is not necessary.

Use the * symbol to truncate a word in your search.

Click on the "Search" search button to execute the search.

Click on the "Advanced" button to expand to the advanced search options.

Click on the "Reset form" reset button to clear the search terms (visible only after expanding the advanced search).

Simple search

The simple search option allows users to conduct a keyword-type search in all of the following fields at once: All terms entered in the main search box will be combined using the AND Boolean operator. This means that the search results will contain records that have all search terms entered.

Advanced search

The advanced search allows users to search in any combination of the following fields:

As a default, typing in multiple boxes yields results using the AND Boolean operator.

Each field has a drop down menu to the left where the Boolean operator (AND, OR, NOT) may be selected. A Boolean search combines terms with the operators AND, OR, or NOT. AND searches for all terms in the results. OR searches for either or any of the search terms in the results. NOT excludes records which contain the term(s) entered in this field.

Results filters

After you conduct a search, you have the option to narrow search results using results filters. Check the boxes for the filters you want to apply, and click on "Submit." To clear filters, click on "Clear filters" and then click "Submit."

The Catalogue - Bringing together Archives, Libraries and Museums

The online collection catalogue brings together resources from the City of Ottawa Archives, City of Ottawa Archives library, City museums and the community museums of Ottawa. As the method for describing materials is different between libraries, archives and museums search results may differ. For example, archives provide description in a hierarchical order based on the record creator. Descriptions provided by museums provide a focus on the artifact or object.



On the Search results page, you have the option to bookmark any records. Either click the white check-box next to each record to select individual records, or click the "Select all" at the top of the results. Then click "Bookmark selected records."

Within a Detailed record summary, you can bookmark an individual record by clicking on "Bookmark record" at the top.

You can build your set of bookmarked records across multiple searches.

Viewing bookmarks

To view your bookmarked records, click on "View bookmarks" from the Search results page. In Detailed record summary, click on "View bookmarked records." This will take you to the Bookmarks page.

Bookmark actions

On the Bookmarks page, the Actions column on the left allows for printing, emailing, or downloading a .pdf list of the selected bookmarks. First, select the bookmarks to be printed, emailed, or downloaded by clicking on the check-box for individual records or clicking on "Select all" above the list. Then, click on the desired action ("Print selected," "Email selected," or "Download report").

Be sure to print or email your bookmarked records before leaving the website, as your bookmarked records will be cleared at the end of your search session.

Clearing bookmarks

You must clear any bookmarks from the Bookmarks page. Click on the white check-box for individual records or click on "Select all" above the list. Then, click "Remove from bookmarks" in the Actions column to the left.

Additional Questions

If you have questions that have not been answered by the Help page content regarding a function or operation of the database please use the "Contact Us" page and we will respond shortly. Contact information for individual participating museums or archives is available on the individual pages for the institution within the website, which may be accessed from the main page.